X Report vs Z Report: Closing a Till in Two Currencies

What the X report and the Z report each do, when to print them, and a closing routine for a drawer that holds US dollars and Lebanese lira.

5 min readPublished 8 October 2026

Cash management for an open shift: $132.50 in sales, expected drawer of $212.50 and 4,790,000 LBP, with Pay in, Pay out, Exchange, Surplus, X report and Close — Cash management: expected cash per currency, pay-ins, pay-outs, exchange and the X report. Shown with the fictional Beit Aley demo shop.

At the end of the day in a Lebanese shop, someone counts a drawer that holds two currencies: dollars in one tray, lira in another, and change in both. The count only means something if there is a figure to compare it with, and that is what the X report and the Z report are for. They look alike on paper, which is why they get mixed up.

The X report: a look without closing

An X report prints the shift's figures so far: what was sold, what went into and out of the drawer, and how much cash should be in it now. Printing it closes nothing. You can print one as often as you like, and the shift carries on as if you had not.

That makes it the report for the middle of the day: before you take cash out to pay a supplier, when the owner calls to ask how the day is going, or when you want to check the drawer before a busy evening rather than after it.

The Z report: the close

A Z report ends the shift. You enter what you counted, the system sets it against what it expected, and the difference is printed for each currency. On an old cash register the Z report is also where the day's totals go back to zero; on a POS it marks the point after which the next sale belongs to the next shift.

Because it closes the shift, there is one Z report per shift, and it is the one to keep: with the cash you take to the safe or the bank, or with the day's papers.

Two currencies, two counts

With two currencies in the drawer there are two expected figures and two counts, and they have to stay separate. Converting the lira into dollars to see whether the total works out hides the mistakes you are looking for: twenty dollars missing and a matching pile of extra lira is not a balanced drawer. It is a change mistake, or an exchange nobody recorded.

A routine that holds up:

During the day, record every movement that is not a sale: a supplier paid from the drawer is a pay-out, cash added for change is a pay-in, and dollars swapped for lira from the drawer is an exchange.
Before counting, print an X report so you know what each currency should come to.
Count the dollars, then the lira, and write each figure down on its own.
Close the shift with both counts. The Z report shows the difference in each currency.
Keep the Z report with the cash it describes.

When the count does not match

Most differences have an ordinary cause. Check these before suspecting anyone:

Cash that left the drawer without being recorded: a delivery driver paid, a supplier settled, a float taken out.
An exchange made from the drawer without being recorded, which shows up as dollars short and lira over, or the reverse.
Change given in the other currency and miscounted.
A sale paid by card or Whish but rung as cash, or the reverse.
A refund paid out of the drawer by someone who did not record it.

How Table does it

In Table

Shifts, X and Z. Each shift opens with a dollar float and a lira float, records pay-ins, pay-outs and dollar↔lira exchanges made from the drawer, and closes with the counted dollars and lira. The Z-report shows expected versus counted cash per currency; an X-report shows the running figures mid-shift.
Limit: The final Z report, other tills' figures, the delivery check before closing, saving changes in Management and Settings, the reports, the delivery board (a delivery rung offline reaches it when its sale syncs), reservations and QR-menu orders need an internet connection. Offline, the cash drawer, the X report and closing a shift use the till's own figures (the last totals it loaded plus what it did since), and the server writes the final Z report when the close syncs, after the sales rung before it. A refund made offline is checked against its sale only when it syncs; one the server refuses is shown to the cashier to redo. Offline, a manager's approval of settings, users, documents or payroll needs the connection, a sale rung offline that syncs after its stock ran out is recorded below zero, and one left on a customer's account is recorded even if the account went over its limit or was blocked by then (the owner is notified of both). Offline, a sale left on a customer's account can be refunded only with no cash back, and the account's balance and documents cannot be shown: a plain payment is still taken and is applied to the oldest debts when it syncs.
The rate on past sales. The exchange rate in use is stored with every sale, including sales rung offline and synced later, and the receipt prints it (1$ = … ل.ل). Sales are kept in dollars, so past dollar totals stay correct when the lira moves. The till's sales history, sale documents and reprinted receipts show each sale's lira at its stored rate, and the till's Management dashboard and the Sales overview, Net profit and X and Z reports (on the till and in the owner phone app) convert past sales' lira the same way.
Limit: The till's sales history, sale documents and reprinted receipts, the Management dashboard, and the Sales overview, Net profit and X and Z reports show the lira of past sales at the rate stored with each sale, or at today's exchange rate for a sale with none on record, such as one from before the till stored rates or an online-store or QR-menu order. Other lira figures for past periods use today's rate, including the owner phone app's sales, refund and void lists, the Flexible analysis and car-rental totals, and purchases and waste. The phone app's sales breakdowns (by item, payment method, day, category and so on), and cost of goods and payroll in Net profit, use the period's average sale rate. Dollar sales figures are unaffected.
Several tills. Each computer picks its register in Settings → Registers, and each register has its own drawer balance, shift and Z-report. All tills sell from the same product list and stock.

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